Last Updated: 16 January 2025

Overview

Welcome to Equiprove Pty Ltd (trading as equiprove®) (“equiprove,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the equiprove platform (“Platform”), including our website, applications and related equestrian management services. By accessing or using the Platform, you agree to comply with these Terms. If you do not agree to these Terms, you must discontinue use of the Platform immediately. If you have any questions, please contact us at [email protected]

Using the Platform

To use the Platform, you must be at least 18 years old or have parental/guardian consent if you are a minor. You must provide accurate and complete registration details when creating an account and use the Platform for lawful purposes while complying with all applicable laws, industry regulations and equestrian standards. Unauthorised access, data scraping, reverse engineering, or other forms of misuse are strictly prohibited. We reserve the right to modify or discontinue any part of the Platform at our discretion, without prior notice.

Security and Data Privacy

Your privacy is important to us, and our collection, storage and use of personal data complies with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). User data is processed in accordance with our Privacy Policy. We implement security measures to protect personal and equestrian data from unauthorised access, misuse, or loss. Users are responsible for maintaining the confidentiality of their account credentials, and must notify us of any suspected security breaches immediately.

Content

By using the Platform, you may upload, submit, or share content, including horse records, competition results and business or organisational details. You retain ownership of your User Content but grant equiprove a non-exclusive, royalty-free, worldwide license to use, distribute, and display the content for the purposes of providing the Platform’s services. You warrant that your content does not infringe any third-party rights or contain unlawful material. equiprove reserves the right to remove content that violates these Terms or industry regulations.

Using an equiprove Tenancy for Your Organisation or Business

Organisations, clubs, and businesses may set up an equiprove tenancy to manage their equestrian operations. A Tenancy Administrator must be appointed, and will have control over user access, data management and subscription settings. Tenancies must adhere to equiprove’s data security and privacy policies. equiprove reserves the right to suspend or terminate a Tenancy if it violates industry standards, legal requirements or these Terms.

Use of AI Products

equiprove incorporates Artificial Intelligence and Machine Learning to improve equestrian data management features. AI is used for automation, data analysis and system efficiency. AI-generated outputs are intended to assist users but should not replace human judgment. Any decisions affecting competition results, regulatory compliance, or risk assessment should undergo human oversight.

Tenant Administration

Tenancy Administrators are responsible for managing their organisation’s users and data. Administrators can assign roles and permissions within their Tenancy and are responsible for ensuring compliance with equestrian governance requirements. equiprove provides support but is not liable for internal administrative disputes within a Tenancy.

Billing

equiprove operates on a subscription-based model for organisations and businesses using a Tenancy. Subscription fees are billed as outlined in your service agreement. Failure to make timely payments may result in service suspension or termination. Refunds and cancellations are subject to our billing policy.

equiprove’s Intellectual Property

equiprove and its licensors retain all rights, titles, and interests in the Platform, including all associated trademarks, copyrights, patents and proprietary information. Users may not copy, modify, distribute, or create derivative works from any part of the Platform without prior written consent.

Warranty Disclaimer

The Platform is provided “as is” and “as available” without warranties of any kind, express or implied. equiprove disclaims all warranties, including merchantability, fitness for a particular purpose and non-infringement.

Third-Party Services

The Platform does integrate with third-party services, which are governed by their own terms and policies. equiprove is not responsible for third-party service availability, functionality, or data security.

Your Indemnity Obligations

You agree to indemnify and hold equiprove, its directors, employees and affiliates harmless from any claims, damages, losses, liabilities and expenses arising from your use of the Platform, violation of these Terms, or infringement of any rights of another party.

Limitation of Liability

To the extent permitted by law, equiprove is not liable for indirect, incidental, or consequential damages arising from your use of the Platform. equiprove’s total liability in connection with these Terms shall not exceed the amount paid by you, if any, for using the Platform in the twelve months preceding the claim.

Term and Termination

These Terms remain in effect while you use the Platform. equiprove may suspend or terminate your access to the Platform if you violate these Terms. Users may terminate their account by contacting equiprove at [email protected] Termination does not relieve outstanding payment obligations.

Miscellaneous

These Terms constitute the entire agreement between you and equiprove. If any provision is found unenforceable, the remaining provisions will continue in effect. Failure to enforce any provision of these Terms does not constitute a waiver. These Terms are governed by the laws of Australia. Disputes shall be resolved in Australian courts.

Changes to These Terms

equiprove may update these Terms periodically. Changes will be communicated via email or an in-platform notice. Your continued use of the Platform after updates constitutes acceptance of the revised Terms.

Contact Us

For any questions or concerns about these Terms, contact us at [email protected]