Last Updated: 08 April 2026

Overview of the Platform

Welcome to Equiprove Pty Ltd (trading as equiprove®) (“Equiprove,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the equiprove® platform (“Platform”), including our website, applications and related equine management services. By accessing or using the Platform, you agree to comply with these Terms. If you do not agree to these Terms, you must discontinue use of the Platform immediately. If you have any questions, please contact us at [email protected].

Platform Data Model and Role

The Platform operates as a digital infrastructure for the equine industry in which organisations, businesses and clubs operate within their own secure and independently controlled environments. The Platform is designed as a continuously operating and evolving service, with ongoing development, maintenance and support forming part of its core service model. The Platform enables individuals, organisations and integrated systems to create, manage, verify and exchange equine-related data. The Platform is not a bespoke system delivered to any single organisation. It is a shared platform in which each organisation operates within its own secure and independently controlled environment, with defined roles, permissions and data access rules. The Platform supports persistent identity records for horses, individuals, and organisations. It enables structured data capture, verification workflows, permissioned data sharing between authorised participants and integration with third-party systems, services and regulatory bodies. Organisations and users participate in the Platform under these Terms and retain control over the data they contribute, subject to the permissions and visibility settings applied within the Platform.

Using the Platform

To use the Platform, you must be at least 16 years old or have parental/guardian consent if you are a minor. You must provide accurate and complete registration details when creating an account and use the Platform only for lawful purposes and in compliance with all applicable laws, industry regulations and equine standards. Unauthorised access, data scraping, reverse engineering or other forms of misuse are strictly prohibited. Users must not attempt to access any data or functionality for which they do not have authorisation. Equiprove may modify, suspend or discontinue any part of the Platform at any time. Where practicable, Equiprove may provide reasonable notice. Equiprove may investigate and take appropriate action in relation to any suspected misuse of the Platform, including suspension or termination of access.

Identity and Record Layer

The Platform operates as a persistent identity and record layer for horses, individuals and organisations. Profiles created within the Platform may include declared, verified or system-linked data originating from multiple sources, including users, organisations, third-party systems and integrations. Identity records are not owned exclusively by any single organisation within the Platform. They exist as shared reference objects within the Platform and may be accessed, linked to or interacted with by multiple authorised participants, subject to permissions and data visibility settings. Equiprove may maintain status indicators (such as declared, verified or endorsed) to represent the level of validation applied to specific data points. These indicators do not constitute legal certification unless explicitly stated. Data associated with identity records may originate from multiple sources and may not be complete, current or independently verified unless explicitly indicated.

Permissioned Data Exchange

The Platform facilitates permissioned data exchange between users, organisations and integrated systems. Data made available within the Platform may be shared, accessed or referenced by other authorised participants in accordance with user roles and permissions, organisational relationships, participation in workflows, services or events and integration with third-party systems. Users acknowledge that data contributed to the Platform may form part of a broader ecosystem of authorised use and may be visible or accessible beyond the originating organisation where permissions allow. Equiprove does not grant unrestricted access to data and applies access controls intended to limit data sharing to authorised contexts. Such data exchange forms part of the broader ecosystem participation described below.

Ecosystem Participation

Users acknowledge that the value of the Platform is derived from participation across a network of individuals, organisations and integrated systems. By using the Platform, users contribute to and benefit from a shared ecosystem of structured and connected equine data. Participation in this ecosystem does not grant users any ownership rights in the Platform or in data contributed by other participants.

Third-Party Services, Integrations and Responsibility

The Platform may integrate with or connect to third-party services and systems, including payment providers, registries, membership systems, competition platforms, data verification providers and regulatory databases. These third-party services are governed by their own terms, policies and operating conditions. The Platform does not replace underlying systems of record unless explicitly stated and operates to support interoperability across such systems. Instead, it enables data to be structured, referenced and exchanged across systems to support interoperability and workflow efficiency. Any third party providing data, verification, endorsement or input into the Platform is solely responsible for the accuracy, completeness and reliability of that information. Equiprove is not responsible for the availability, functionality, accuracy or security of third-party services or systems or for any data, content or outcomes arising from their use.

Data Accuracy, Responsibility and Reliance

Users are solely responsible for the accuracy, completeness and legality of any data, content or information they submit to the Platform (“User Data”). The Platform facilitates the collection, structuring, verification and exchange of equine-related data but does not act as the originating authority for all records. Data within the Platform may be provided by users, organisations or third-party sources and may not be complete, current or accurate at all times. Equiprove does not independently verify all data and does not guarantee the accuracy, reliability or completeness of any information available on the Platform. Users acknowledge and agree that any reliance on data or information obtained through the Platform is at their own risk. The Platform does not replace independent verification, professional advice or due diligence and users must not rely solely on the Platform as a definitive source of truth where independent verification is required against relevant authorities, organisations, official records or other appropriate sources.

Data Ownership, Access and Control

Data Ownership Framework

Data within the Platform is structured across distinct layers of ownership and control:

User Identity Data: Individuals retain ownership and control of personal identity profiles and data they submit to the Platform.

Identity Records: Identity records exist as shared reference objects and are not owned exclusively by any single organisation.

Organisational Tenancy Data: Organisations retain ownership or control of data created and managed within their tenancy environment in connection with their operations.

Platform Data and Infrastructure: Equiprove retains ownership of the Platform, its underlying systems, architecture and any aggregated, anonymised or derived data generated through its operation.

The creation, submission or inclusion of data within the Platform does not transfer ownership of that data between users, organisations or any other participants. The Platform enables the collection, structuring and controlled sharing of equine and participant data across the industry in accordance with the framework above. Equiprove does not take ownership of user or organisational data but provides the infrastructure through which such data is structured, stored and made available in accordance with Platform permissions. Data made available through the Platform is shared based on role-based permissions and authorised access and does not constitute a transfer of ownership between parties. Access to data is determined by user roles, organisational roles and Platform-level permissions. Users and organisations are responsible for managing access rights within their control. Where a user or organisation ceases to participate in a tenancy, access to data may be modified or removed in accordance with applicable permissions and rules. However, data may be retained where required for operational, regulatory, audit or historical purposes. Where data has been made publicly available or shared across multiple parties, subsequent changes to visibility or access settings may not retrospectively remove access to previously shared or relied upon data, particularly where such data forms part of operational, regulatory or historical records.

Organisational Tenancy Data

Data created within an organisation’s tenancy as part of the operation of that organisation is considered Operational Tenancy Data. Operational Tenancy Data is managed and controlled by the organisation administering that tenancy, as described in this section. Equiprove processes and stores this data solely for the purpose of providing the Platform services. Where technically feasible, organisations may request an export of their Operational Tenancy Data in a usable format, subject to Platform functionality and reasonable operational constraints for record keeping or system migration purposes.

User Identity Profiles

The Platform operates using user-controlled identity profiles. Users may create and manage profiles relating to themselves, horses, businesses or other entities within their Platform account. These profiles are controlled by the user who created them and may be referenced across multiple organisational tenancies within the Platform. Organisations do not obtain ownership of identity profiles simply by referencing them within their tenancy operations or workflows.

Platform Data Scope

Participation in the Platform by any organisation, federation, club, business or regulatory body does not grant that organisation ownership or control over data contributed by other users, organisations or tenancies within the Platform. Nothing in these Terms grants any organisation exclusive rights to data generated by the broader operation of the Platform.

Data Export Scope

Where the Platform provides data export functionality, such exports are limited to Operational Tenancy Data created within the organisation’s own tenancy environment. Data exports do not include identity records, Platform audit records, aggregated Platform data or data contributed by other users, organisations or tenancies within the Platform. Nothing in these Terms grants any organisation the right to obtain a full export of the Platform dataset or any data associated with other users or organisations.

Restrictions on Use of Exported Data

Data exported from the Platform may only be used for the organisation’s internal operational, administrative or record-keeping purposes. Exported data must not be used to reproduce, replicate, reconstruct or populate a competing database, registry, service or commercial product that reproduces, replicates or is intended to replicate, directly or indirectly, the functionality of the Platform. Nothing in these Terms grants any organisation the right to use exported data for the purpose of developing, supporting or enabling a competing platform, dataset, or service. Equiprove reserves the right to restrict or suspend data export functionality where it reasonably believes exported data is being used in violation of these Terms.

User Content and Platform Data Use

Users may upload, submit or share content through the Platform (“User Content”). Users retain ownership of their User Content, subject to the Data Ownership, Access and Control framework set out in these Terms. By submitting or making User Content available through the Platform, users grant Equiprove a non-exclusive, royalty-free, worldwide licence to process, store, reproduce, distribute, display and otherwise use that User Content to the extent reasonably necessary to operate, maintain, support, improve and provide the Platform and related services. Users warrant that any User Content they submit does not infringe the rights of any third party, does not contain unlawful material and may lawfully be submitted to and used within the Platform in accordance with these Terms. Equiprove may remove, restrict, disable or refuse User Content that it reasonably believes violates these Terms, applicable laws, industry regulations or the operational integrity of the Platform. Equiprove may also generate de-identified, aggregated and derived data from activity across the Platform. Such data may be used for purposes including Platform development, system optimisation, industry research and the generation of anonymised insights, analytics and performance information. De-identified, aggregated and derived data will not identify individual users, horses, organisations, businesses or specific operational records within any tenancy. Equiprove retains all rights, title and interest in such de-identified, aggregated and derived data generated through the operation of the Platform.

Platform Data Limitations and Role-Based Responsibility

Data within the Platform may originate from multiple users, organisations and third-party sources. As a result, information may be incomplete, inconsistent, duplicated or subject to change over time. Equiprove may provide tools, workflows and features designed to support data quality, reconciliation and the identification of inconsistencies. However, Equiprove does not guarantee that all discrepancies will be identified, resolved or corrected and is not responsible for inconsistencies, conflicts or duplication within Platform data. Users, organisations and tenancy administrators are responsible for actions taken within their assigned roles on the Platform, including data entry, verification, endorsement, approval, access control and data visibility settings within their tenancy or area of authority. Equiprove is not responsible for decisions made or actions taken by users, organisations or tenancy administrators acting within their authorised roles.

Security, Privacy and Platform Integrity

Privacy is important to us. The collection, storage and use of personal data through the Platform is handled in accordance with the Australian Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and our Privacy Policy. Equiprove implements security measures designed to protect personal and equine-related data from unauthorised access, misuse or loss. Users are responsible for maintaining the confidentiality of their account credentials and must notify Equiprove promptly of any suspected unauthorised access, security breach or misuse of their account. Users must not share, transfer or otherwise permit unauthorised third parties to use their account or access credentials. Equiprove may engage reputable third-party infrastructure and service providers to support the hosting, storage, security and operation of the Platform. Equiprove maintains system-level audit and integrity records necessary to operate the Platform, including logs relating to system activity, transaction processing, workflow events and administrative actions. These records may be retained and used to support system security, operational integrity, regulatory compliance, audit requirements and the investigation or enforcement of suspected misuse or unauthorised activity. Users must not scrape, extract, copy, harvest or reproduce Platform data in bulk using automated tools, scraping techniques or other technical means without Equiprove’s prior written consent. This includes extracting data for the purpose of reproducing, reselling, redistributing or creating competing databases, services or products. Users must not access or use the Platform in a manner intended to build, train or populate a competing database, service, product or model using data obtained from the Platform. Equiprove may suspend, restrict or investigate access to the Platform where it reasonably considers such action necessary to protect the security, integrity or operation of the Platform, to prevent misuse or unauthorised activity, or to comply with legal or regulatory requirements. The prohibited conduct described in these Terms is not exhaustive and Equiprove may determine that other conduct also constitutes misuse of the Platform or a threat to its security, integrity or operation.

Organisation and Tenancy Administration

Organisations, clubs and businesses may establish a tenancy within the Platform to manage their equestrian operations. A Tenancy Administrator must be appointed and will have responsibility for managing user access, roles, permissions and operational settings made available within that tenancy. Platform features, workflow capabilities and organisation configuration options are provided by Equiprove as part of the Platform and may be used within a tenancy only to the extent made available by the Platform. Tenancy Administrators are responsible for managing their organisation’s users and data and for overseeing the organisation’s use of the tenancy in accordance with these Terms, applicable laws, relevant privacy & security requirements and any applicable equestrian governance or operational obligations. Equiprove may provide support in relation to tenancy administration but is not responsible for internal administrative decisions, disputes or actions taken within a tenancy by an organisation or its authorised administrators. Equiprove reserves the right to suspend or terminate a tenancy where it reasonably considers that the tenancy is being used in breach of these Terms, applicable legal requirements, industry standards or the security, integrity or operation of the Platform.

Use of Artificial Intelligence Products

The Platform may incorporate artificial intelligence and automated processes to support data structuring, analysis and system functionality. AI-generated outputs are intended to assist users but should not replace human judgment. Any decisions affecting competition results, regulatory compliance or risk assessment should undergo human oversight.

Billing, Payments and Fees

The Platform may operate on a freemium, subscription-based, transaction-based or feature-based pricing model, depending on the user, organisation, tenancy, service or functionality involved. Individuals may access the Platform through a free tier, paid subscription tier or other pricing structure made available by Equiprove. Organisations and businesses may access the Platform through subscription-based tenancy arrangements and other commercial terms applicable to their use of the Platform. Certain features of the Platform may require payment for services, registrations, bookings or other transactions facilitated through the Platform. Where payments are facilitated through the Platform, Equiprove may apply platform service fees to those transactions where applicable. Organisations using a tenancy may, where functionality allows, elect whether applicable platform service fees are absorbed by the organisation or passed through to the relevant individual user or participant. Third-party payment processing fees are determined and charged by the relevant third-party payment processor in accordance with that provider’s own terms and pricing. Equiprove does not set, control or process those third-party payment processing fees and is not responsible for them. Applicable fees will be disclosed at the time of billing, subscription selection, feature activation or transaction, as relevant. By subscribing to, activating or using paid features of the Platform, users and organisations agree to pay all applicable fees associated with that use. Equiprove reserves the right to modify pricing, introduce new fees, change billing structures, alter plan inclusions or vary free and paid tier offerings at any time with reasonable notice. Failure to make timely payments may result in suspension, restriction or termination of access to the Platform or relevant Platform functionality. Refunds, cancellations and billing changes are subject to the applicable billing policy, service terms or tenancy arrangements. Unless otherwise expressly stated, fees paid or incurred are non-refundable. Any applicable taxes, duties or governmental charges may be payable in addition to stated fees where required by law.

Intellectual Property and Platform Ownership

All rights, title and interest in and to the Platform, including its architecture, systems, software, databases, workflows, design, functionality, underlying technology and all associated intellectual property rights (including trademarks, copyrights, patents, trade secrets and proprietary information), are and remain the exclusive property of Equiprove. Subject to these Terms, Equiprove grants users and organisations a limited, non-exclusive, non-transferable, revocable right to access and use the Platform solely for the purposes permitted by these Terms. Except for that limited right, no right, title or interest in or to the Platform or its intellectual property is granted or transferred to any user, organisation or third party. The Platform, including its components, configurations, interfaces, workflows, system outputs and any improvements, modifications or derivative elements generated through its operation (excluding user and organisational data as set out in these Terms), forms part of Equiprove’s intellectual property. Users must not copy, modify, reproduce, distribute, reverse engineer, decompile, create derivative works from, or otherwise exploit any part of the Platform except to the extent expressly permitted by law or with Equiprove’s prior written consent. Users and organisations retain ownership of their respective data only to the extent set out in the Data Ownership, Access and Control section of these Terms. No rights in the Platform itself are transferred by use of the Platform, participation in a tenancy, submission of data or contribution of content. Equiprove reserves all rights not expressly granted under these Terms.

Warranty Disclaimer

To the maximum extent permitted by law, the Platform is provided on an “as is” and “as available” basis, without warranties of any kind, whether express, implied, statutory or otherwise. Equiprove disclaims all warranties, including any implied warranties of merchantability, fitness for a particular purpose, non-infringement, uninterrupted availability, error-free operation and accuracy or completeness of content or data, except to the extent any warranty cannot be excluded under applicable law.

Indemnity 

Limitation of Liability

To the maximum extent permitted by law, Equiprove is not liable for any indirect, incidental, special, consequential or exemplary damages or for any loss of profits, revenue, business, goodwill, data, opportunity or anticipated savings, arising out of or in connection with your access to, use of, inability to use or reliance on the Platform. To the maximum extent permitted by law, Equiprove’s total aggregate liability arising out of or in connection with these Terms or the Platform will not exceed the total amount paid by you to Equiprove for use of the Platform in the twelve (12) months immediately preceding the event giving rise to the claim. Nothing in these Terms excludes, restricts or modifies any consumer guarantee, right or remedy conferred by the Australian Consumer Law or any other applicable law that cannot lawfully be excluded, restricted or modified. To the extent permitted by law, where Equiprove is entitled to limit its liability in respect of any non-excludable guarantee or condition, Equiprove’s liability is limited, at Equiprove’s option, to the resupply of the relevant services or the supply of equivalent services.

Term and Termination

These Terms remain in effect for as long as you access or use the Platform. Equiprove may suspend, restrict or terminate access to the Platform, any tenancy or any part of the Platform at any time where it reasonably considers such action necessary to respond to a breach of these Terms, non-payment, suspected misuse, a security or integrity risk, legal or regulatory requirements or the operational protection of the Platform. Users may terminate their account or cease using the Platform at any time. Organisations may terminate a tenancy in accordance with the applicable service arrangements, billing terms or by contacting Equiprove at [email protected]. Termination or suspension does not relieve any user or organisation of outstanding payment obligations or any other obligations that by their nature are intended to survive termination. Upon termination or discontinuation of access to the Platform, all rights granted to the user or organisation under these Terms will cease, and access to the relevant account, tenancy and associated Platform functionality may be deactivated or withdrawn. Where technically feasible and where requested within a reasonable period following termination, organisations may be permitted limited access solely for the purpose of retrieving their Operational Tenancy Data in a usable format, subject to Platform functionality, applicable permissions and reasonable operational, legal, audit and security constraints. Any such post-termination access or retrieval right is temporary, limited and may be subject to reasonable commercial terms. Equiprove is not obliged to retain data after termination except to the extent required by law, reasonably required to perform post-termination obligations, required for audit, compliance, security and operational purposes or otherwise provided for in these Terms or agreed in writing. Equiprove may retain relevant data for a reasonable period after termination to enable export, reactivation, compliance with legal obligations, audit requirements, dispute resolution, enforcement of these Terms or protection of the security and integrity of the Platform, after which data may be deleted or de-identified in accordance with Platform policies and applicable law. Additional assistance with transition, extraction or migration services may be provided by Equiprove at its discretion and may be subject to reasonable commercial terms.

Survival

Any provisions of these Terms which by their nature are intended to survive termination or expiry will survive, including provisions relating to payment obligations, data ownership and export restrictions, audit and integrity records, intellectual property, disclaimers, indemnity, limitation of liability, dispute resolution and any rights or obligations accrued before termination.

Miscellaneous

These Terms constitute the entire agreement between you and Equiprove in relation to the Platform and supersede any prior understandings, representations or agreements relating to that subject matter. If any provision of these Terms is held to be invalid, illegal or unenforceable, that provision will be severed and the remaining provisions will remain in full force and effect. A failure or delay by Equiprove to exercise any right or enforce any provision of these Terms does not constitute a waiver of that right or provision. These Terms are governed by the laws of Queensland, Australia. You and Equiprove submit to the exclusive jurisdiction of the courts of Queensland, Australia and the Commonwealth courts having jurisdiction there.

Changes to These Terms

Equiprove may update these Terms periodically. Changes will be communicated via email or an in-platform notice. Your continued use of the Platform after updates constitutes acceptance of the revised Terms.

Contact Us

For any questions or concerns about these Terms, contact us at [email protected]