Last Updated: 28 March 2026

Overview

Welcome to Equiprove Pty Ltd (trading as equiprove®) (“equiprove,” “we,” “us,” or “our”). These Terms of Service (“Terms”) govern your access to and use of the equiprove platform (“Platform”), including our website, applications and related equestrian management services. By accessing or using the Platform, you agree to comply with these Terms. If you do not agree to these Terms, you must discontinue use of the Platform immediately. If you have any questions, please contact us at [email protected]

Using the Platform

To use the Platform, you must be at least 16 years old or have parental/guardian consent if you are a minor. You must provide accurate and complete registration details when creating an account and use the Platform for lawful purposes while complying with all applicable laws, industry regulations and equestrian standards. Unauthorised access, data scraping, reverse engineering or other forms of misuse are strictly prohibited. Users must not attempt to access data or functionality that they are not authorised to access. Equiprove Pty Ltd reserves the right to modify or discontinue any part of the Platform at our discretion, without prior notice.

Security and Data Privacy

Your privacy is important to us and our collection, storage and use of personal data complies with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). User data is processed in accordance with our Privacy Policy. We implement security measures to protect personal and equestrian data from unauthorised access, misuse or loss. Users are responsible for maintaining the confidentiality of their account credentials and must notify us of any suspected security breaches immediately.

Platform Data Model

equiprove operates as a digital infrastructure platform using a multi-tenancy architecture, where organisations, businesses and clubs operate within their own secure tenancy environment.

Data Ownership, Access and Control

equiprove enables the collection, structuring and controlled sharing of equine and participant data across the industry. Ownership and control of data within the Platform is structured so individuals retain ownership and control of personal identity profiles and information they submit to the Platform and organisations, including clubs, federations, breed societies and businesses, retain ownership or control of Operational Tenancy Data created and managed within their tenancy environment. equiprove does not take ownership of user or organisational data, but provides the infrastructure to store, structure and enable authorised access to that data. Data made available through the Platform is shared based on role-based permissions and authorised access, and does not constitute a transfer of ownership between parties. Access to data is determined by user roles, organisational roles and tenancy-level permissions. Users and organisations are responsible for managing access rights within their control. Where a user or organisation ceases to participate in a tenancy, access to data may be modified or removed in accordance with tenancy rules and permissions. However, data may be retained where required for operational, regulatory, audit or historical purposes. Where data has been made publicly available or shared across multiple parties, subsequent changes to visibility or access settings may not retrospectively remove access to previously shared or relied upon data, particularly where such data forms part of operational, regulatory or historical records.

Organisational Tenancy Data

Data created within an organisation’s tenancy in connection with the operation of that organisation is considered Operational Tenancy Data. Operational Tenancy Data is managed and controlled by the organisation administering that tenancy, as described in the Data Ownership, Access and Control section. equiprove processes and stores this data solely for the purpose of providing the Platform services. Where technically feasible organisations may request an export of their Operational Tenancy Data in a reasonable format for record keeping or system migration purposes.

Data Export Scope

Where the Platform provides data export functionality, such exports are limited to Operational Tenancy Data created within the organisation’s own tenancy environment. Data exports do not include identity records, platform audit records, aggregated platform data or data contributed by other users, organisations or tenancies within the Platform. Nothing in these Terms grants any organisation the right to obtain a full export of the Platform dataset or data associated with other users or organisations.

Restrictions on Use of Exported Data

Data exported from the Platform may only be used for the organisation’s internal operational, administrative or record-keeping purposes. Exported data must not be used to reproduce, replicate, reconstruct or populate a competing database, registry, service or commercial product that substantially replicates the functionality of the Platform. Nothing in these Terms grants any organisation the right to use exported data for the purpose of developing or supporting a competing platform, dataset or service. equiprove reserves the right to restrict or suspend data export functionality where it reasonably believes exported data is being used in violation of these Terms.

User Identity Profiles

The Platform operates using user-controlled identity profiles. Users may create and manage profiles relating to themselves, horses, businesses or other entities within their equiprove account. These profiles are controlled by the user who created them and may be referenced across multiple organisational tenancies within the Platform. Organisations do not obtain ownership of identity profiles simply by referencing them within their tenancy operations or workflows.

Platform Audit Records

Equiprove Pty Ltd maintains system-level audit and integrity records necessary to operate the Platform, including logs relating to system activity, transaction processing, workflow events and administrative actions. These records are retained to support system security, operational integrity and regulatory compliance.

De-identified and aggregated Platform Data

equiprove may generate de-identified and aggregated platform data derived from activity across the Platform. Such aggregated data may be used for purposes including platform development, system optimisation, industry research and the generation of anonymised industry-level insights and analytics. Aggregated data does not identify individual users, horses organisations or specific operational records within any tenancy. Equiprove Pty Ltd retains all rights, title and interest in aggregated, anonymised and derived data generated from the operation of the Platform, including statistical insights, analytics and system performance information.

Platform Data Scope

Participation in the Platform by any organisation, federation, club, business or regulatory body does not grant that organisation ownership or control over data contributed by other users, organisations or tenancies within the Platform, as outlined in the Data Ownership, Access and Control section above. Nothing in these Terms grants any organisation exclusive rights to data generated by the broader operation of the Platform.

Content

By using the Platform, you may upload, submit or share content, including horse records, competition results and business or organisational details. You retain ownership of your User Content but grant equiprove a non-exclusive, royalty-free, worldwide license to process, store, distribute and display the content for the purposes of operating and improving the Platform services. You warrant that your content does not infringe any third-party rights or contain unlawful material. equiprove reserves the right to remove content that violates these Terms or industry regulations.

Data Accuracy and User Responsibility

Users are solely responsible for the accuracy, completeness and legality of any data, content or information they submit to the Platform (“User Data”). equiprove does not independently verify all User Data and does not guarantee the accuracy, reliability or completeness of any information available on the Platform.

Verified and Unverified Data

The Platform may display data that is self-declared by users, or data that has been verified, endorsed or contributed by third parties. Any such verification or endorsement reflects the assessment or confirmation of the relevant third party only and does not constitute validation, certification or endorsement by equiprove.

Third-Party Responsibility

Any third party providing data, verification, endorsement or input into the Platform is solely responsible for the accuracy, completeness and reliability of that information. equiprove is not responsible for any errors, omissions or inaccuracies in data provided by third parties.

Multiple Data Sources and Conflicting Information

Data on the Platform may originate from multiple users, organisations and third-party sources. As a result, information may be incomplete, inconsistent, duplicated or subject to change over time. equiprove may provide tools, workflows and features designed to support data quality, reconciliation and the identification of inconsistencies. However, equiprove does not guarantee that all discrepancies will be identified, resolved or corrected and is not responsible for any inconsistencies or conflicts within Platform data.

Reliance on Platform Data

Users acknowledge and agree that any reliance on data or information obtained through the Platform is at their own risk. The Platform is intended to facilitate the collection, structuring and sharing of data, and does not replace independent verification, professional advice or due diligence by users.

Role-Based Responsibility and Access Control

Users, organisations and tenancy administrators are responsible for actions taken within their assigned roles on the Platform, including but not limited to data entry, verification, endorsement, approval, access control and data visibility settings within their tenancy. equiprove is not responsible for decisions made or actions taken by users or organisations within their authorised roles.

Using an equiprove Tenancy for Your Organisation or Business

Organisations, clubs and businesses may set up an equiprove tenancy to manage their equestrian operations. A Tenancy Administrator must be appointed and will have control over user access, data management and subscription settings. Tenancies must adhere to equiprove’s data security and privacy policies. equiprove reserves the right to suspend or terminate a Tenancy if it violates industry standards, legal requirements or these Terms.

Use of AI Products

equiprove incorporates Artificial Intelligence and Machine Learning to improve equestrian data management features. AI is used for automation, data analysis and system efficiency. AI-generated outputs are intended to assist users but should not replace human judgment. Any decisions affecting competition results, regulatory compliance or risk assessment should undergo human oversight.

Platform Data Protection

Users must not scrape, extract, copy, harvest or reproduce Platform data in bulk using automated tools, scraping techniques or other technical means without prior written consent from equiprove. This includes extracting data for the purpose of reproducing, reselling, redistributing or creating competing databases, services or products. Users must not access or use the Platform in a manner intended to build, train or populate a competing database, service or product using data obtained from the Platform.

Tenant Administration

Tenancy Administrators are responsible for managing their organisation’s users and data. Administrators can assign roles and permissions within their Tenancy and are responsible for ensuring compliance with equestrian governance requirements. equiprove provides support but is not liable for internal administrative disputes within a Tenancy.

Billing

equiprove operates on a subscription-based model for organisations and businesses using a Tenancy. Subscription fees are billed as outlined in your service agreement. Failure to make timely payments may result in service suspension or termination. Refunds and cancellations are subject to our billing policy.

User Payments and Transaction Fees

Certain features of the Platform may require users to make payments for services, registrations, bookings or other transactions facilitated through the Platform. Where payments are processed through the Platform, equiprove may apply a platform service fee to transactions processed through the Platform. Payment processing fees may also be applied by third-party providers (such as Stripe or other payment processors). These fees will be disclosed to the user at the time of transaction where applicable. By completing a transaction through the Platform, you agree to pay all applicable fees, including any platform service fees and third-party payment processing fees. equiprove does not control and is not responsible for fees charged by third-party payment providers.

equiprove Intellectual Property and Platform Ownership

All rights, title and interest in and to the Platform, including its architecture, systems, software, databases, workflows, design, functionality, underlying technology and all associated intellectual property (including trademarks, copyrights, patents and proprietary information), remain the exclusive property of equiprove. The Platform, including all components and outputs generated by its operation (excluding user and organisational data as outlined), constitutes the intellectual property of equiprove. Nothing in these Terms grants any user, organisation or third party any ownership rights in the Platform or its intellectual property. Users may not copy, modify, reproduce, distribute, reverse engineer or create derivative works from any part of the Platform without prior written consent from equiprove. Users and organisations retain ownership of their respective data as set out in the Data Ownership, Access and Control section. However, no rights in the Platform itself are transferred through use of the Platform, participation in a tenancy or contribution of data.

Warranty Disclaimer

The Platform is provided “as is” and “as available” without warranties of any kind, express or implied. equiprove disclaims all warranties, including merchantability, fitness for a particular purpose and non-infringement.

Third-Party Services

The Platform may integrate with third-party services including payment providers, competition management systems, data verification providers and other industry platforms, which are governed by their own terms and policies. equiprove is not responsible for third-party service availability, functionality or data security.

Your Indemnity Obligations

You agree to indemnify and hold equiprove, its directors, employees and affiliates harmless from any claims, damages, losses, liabilities and expenses arising from your use of the Platform, violation of these Terms or infringement of any rights of another party.

Limitation of Liability

To the extent permitted by law, equiprove is not liable for indirect, incidental or consequential damages arising from your use of the Platform. equiprove’s total liability in connection with these Terms shall not exceed the amount paid by you, if any, for using the Platform in the twelve months preceding the claim.

Term and Termination

These Terms remain in effect while you use the Platform. equiprove may suspend or terminate your access to the Platform if you violate these Terms. Users may terminate their account by contacting equiprove at [email protected].  Termination does not relieve outstanding payment obligations.

Miscellaneous

These Terms constitute the entire agreement between you and equiprove. If any provision is found unenforceable, the remaining provisions will continue in effect. Failure to enforce any provision of these Terms does not constitute a waiver. These Terms are governed by the laws of Australia. Disputes shall be resolved in Australian courts.

Changes to These Terms

Equiprove Pty Ltd may update these Terms periodically. Changes will be communicated via email or an in-platform notice. Your continued use of the Platform after updates constitutes acceptance of the revised Terms.

Contact Us

For any questions or concerns about these Terms, contact us at [email protected]